Privacy Policy for Virtual Swedish Air Force

Effective Date: 25.5.25

1. Introduction

Virtual SwAF ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data. By using our website and services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect the following personal data when you applicate to become a pilot for us:

• Username
• VATSIM CID

We do not collect any other personally identifiable information (PII) from users who visit our website.

3. How We Collect Your Data

We collect your data only when you voluntarily provide it.

4. Purpose of Data Collection

We collect your personal data for the following purposes:

• To verify your eligibility to participate in our operations as a member of the VATSIM Special Operations network.

We do not use your data for marketing or communication beyond the functioning of the website.

5. Sharing Your Data

We do not share your personal data with third parties, except for the information necessary for the operation of VATSIM, we do not belive in sharing or selling your personal information for any other purposes.

6. Data Storage and Security

Your personal data is stored in a secure database, protected by:

• Your information is stored and locked in a secure folder that only staff can reach.

We take reasonable measures to protect your data, but please note that no method of electronic transmission or storage is 100% secure.

7. Data Retention

We only collect your data when your active, when you stop flying without giving a real reason the user gets deactivated and further infrotmation gets removed.

8. Your Rights Under GDPR

Under GDPR, you have the following rights:

• Right to Access: You have the right to request a copy of your personal data.
• Right to Rectification: You can request corrections to any incorrect or incomplete data.
• Right to Erasure: You can request the deletion of your personal data. We will not refuse such requests as long as there is sufficient evidence of account ownership.

Do you have any further questions or you want to get your data removed? Please reach out to either us on discord or swedishvirtual@gmail.com